Privacy and Cookies Policy
INTRODUCTION
Framptons is trading name of Jepson and Co Limited, Jepson and co is the legal entity. Registered No. 00112990
Jepson & Co takes its responsibilities regarding processing of personal data very seriously. We respect your privacy and we are committed to protecting your personal data. In this privacy notice we inform you of how we look after your personal data when you visit our website www.framptonsplates.com (regardless of where you visit it from) and tell you about the collection, use and disclosure of your personal data, and your privacy rights and how the law protects you.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
This privacy notice is provided in a layered format so that you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice, if you need to.
This privacy notice aims to give you information on how Jepson & Co Limited trading as framptonsplates.com (collectively referred to as “we”, “us” or “our” in this privacy notice) collects and processes your personal data through your use of this website, including any data you may provide through this website when you create an account on our website, or use our website to request products or services from a Collection Point. When we do so we are regulated under the UK equivalent of General Data Protection Regulation (GDPR) which applies across the European Union and the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
CONTACT DETAILS
Our full details are:
Full name of legal entity: Jepson & Co Limited
Postal address: 44 East Bank Road, Sheffield, S2 3QN
Telephone number: 0114 2731151
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
CHANGES TO THE PRIVACY NOTICE AND YOUR PERSONAL DATA
Any changes we may make to this privacy notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to this privacy notice. This version was last updated on 10.02.2021.
We want our website to be very useful for you and will do our best to keep your data up-to-date with all your preferences and correct business account data. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. If any of your personal data as outlined below is incorrect, please contact us on plates@framptons.net with the correct details and we will rectify them as a matter of priority.
THIRD-PARTY LINKS
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
OTHER TERMS WHICH MAY APPLY TO YOU
Our Website Terms tell you the terms on which you may use our website framptonsplates.com, whether as a guest or a registered user.
Our Cookie Policy, which sets out information about the cookies used on our website.
This website is not intended for children and we do not knowingly collect data relating to children.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
We use different methods to collect data from and about you including through:
3.1 Direct interactions. You may give us your Identity, Contact, Transaction and Financial Data by filling in forms on our website, or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
• make an enquiry via our Contact us form;
• use our website to request products or services from us;
• subscribe to our newsletter or publications;
• request marketing to be sent to you;
• enter a competition, promotion or survey; or
• give us some feedback.
3.2 Automated technologies or interactions. As you interact with our website, we may automatically collect Technical and Usage Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy for further details.
3.3 Third parties. We may receive personal data about you from various third parties as set out below:
• Technical and Usage Data from the following parties:
o Website providers such as Microsoft Azure; and
o analytics providers such as Google Analytics.
• Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as SagePay and/or PayPal.
• Identity and Contact Data from BT telephone cloud servers.
• Identity and Contact Data from publicly availably sources such as DVLA in the event of a query regarding legally supplying a very specific style of plate or combination of registration digits).
• Identity, Contact and Transaction Data from Google Reviews (if you leave us a review, please also see Google’s privacy policy).
• Identity, Contact and Transaction Data from Facebook Reviews (if leave us a review, please also see Facebook’s privacy policy).
• Identity, Contact and Transaction Data from Trustpilot (if you leave us a review, please also see Trustpilot’s privacy policy).
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• Where we need to perform the contract we are about to enter into or have entered into with you.• Where we need to respond to your query or provide you with information that you have asked us to provide.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email or text message. We will only do this if you have given your consent. You have the right to withdraw consent to marketing at any time by Contacting Us.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please s">Contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
We never make decisions based on your personal data (automated decision making) without the intervention of a human. Note: if your payment is rejected by SagePay, you should query this with SagePay directly.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
We may use your Identity, Contact, Transaction, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have consented to receiving that marketing.
THIRD-PARTY MARKETING
We will get your express opt-in consent before we share your personal data with any other company or business for marketing purposes.
WITHDRAWING YOUR CONSENT (OPTING OUT)
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by Contacting us at any time.
COOKIES
We use cookies on this website to let us know when you visit our website, how you interact with us, to enrich your user experience, and to customise your relationship with us.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please Contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
•
• Service providers based in the UK who provide IT, website and system administration services.
• Professional advisers including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services.
• HM Revenue & Customs, DVLA, regulators and other authorities based in the United Kingdom who require reporting of processing activities in certain circumstances.
• Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We do not transfer your personal data outside the UK or European Economic Area (EEA).
All information you provide to us is stored on our secure servers in the UK or European Economic Area.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Our telephone calls are recorded for training and monitoring purposes. We always try to answer calls immediately but in the event of you leaving a voicemail, your voicemail (and any personal information you have given us) will be deleted once it has been actioned (usually within 2 business days) OR after a period of 1 month from the date of the last call unless a query arises in which case they will be deleted after a maximum of 3 months from the date of the last call].
Our emails are deleted once processed (usually within 2 business days OR one month).
Our faxes are shredded once processed (usually within 2 business days).
Telephone recordings are deleted.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data: see section 9.2 Request erasure below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:
NO FEE USUALLY REQUIRED
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
WHAT WE MAY NEED FROM YOU
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
TIME LIMIT TO RESPOND
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
9.1 LAWFUL BASIS
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by Contacting us
Performance of Contract means processing your data where it is necessary for the performance of a contract you have entered into with us
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
9.2 YOUR LEGAL RIGHTS
You have the right to:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Please Contact us if you wish to request access to your personal data.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. Please Contact us if you wish to request correction of your personal data.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. Please Contact us if you wish to request erasure of your personal data.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. Please Contact us if you wish to object to processing of your personal data where we are relying on a legitimate interest (or those of a third party).
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. Please Contact us if you wish to request restriction of processing of your personal data.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. Please Contact us if you wish to request the transfer of your personal data.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. Please Contact us if you withdraw consent at any time where we are relying on consent to process your personal data.
INFORMATION ABOUT OUR USE OF COOKIES
framptonsplates.com (“our site”) uses cookies to distinguish you from other users of our site. We use cookies to let us know when you visit our website, how you interact with us, to enrich your user experience, and to customise your relationship with us. Cookies also allow us to improve our site.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
Please find below a list, purpose and type of Cookies we use.
Cookie: ASPSESSIONIDAWBCQBTB
Purpose: Used to maintain user login and basket across the site
Persistent or Session: Session
Category: Essential website cookies
Cookie: _ga
Purpose: Google Analytics - Used to distinguish users.
Persistent or Session: 2 years
Category: Analytics and customisation cookies
Cookie: _gid
Purpose: Google Analytics - Used to distinguish users.
Persistent or Session: 24 hours
Category: Analytics and customisation cookies
Cookie: _gat
Purpose: Google Analytics - Used to distinguish users.
Persistent or Session: 1 minute
Category: Analytics and customisation cookies
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.